How to Run Effective Meetings

Do your meetings run on for too long? Do you set and follow an agenda? Is there a lack of focus, resulting in no clear decisions emerging? Yes? Then this workshop is for you!

This one-day interactive program is designed to provide participants with the skills to improve the quality of meetings you conduct. It will help you achieve the objectives of the meeting in a minimum amount of time and to the satisfaction of all parties. You will learn to organise and conduct meetings using a new range of techniques and skill, so that your staff will be motivated to attend and decisions will be quickly made and successfully implemented.

Meetings are often considered the Number One time waster in an organisation. Come along to this workshop to hone your skills in arranging and conducting effective meetings, and in turn get the support from your staff to carry out the tasks necessary to implement the decisions made.

Who should attend

Anyone who is involved in organising and/or conducting meetings on a regular basis.

Learning objectives

• Learn how to plan the meeting.
• Develop the agenda.
• Understand the role of chairperson.
• Enhance group interaction within the meeting.
• Understand formal meeting procedures.
• Understand group dynamics.
• Handle difficult situations.
• Evaluation the effectiveness of the meeting.

Course outline

• Establish the meeting purpose.
• Agree on agenda, time, objective and ground rules.
• Use appropriate strategies to keep the meeting on track.
• Suspend judgement and explore alternatives.
• Work towards group consensus where knowledge is fragmented and decisions must be supported.
• Insist on action commitments that are specific in terms of participants’ roles and responsibilities.
• Evaluate each meeting with the intent of soliciting positive improvement steps for future meetings.

Participants should bring

• An agenda for a meeting in your own format.
• Your diary.

Course dates